NHS Tayside Records Management Plan(RMP) sets out the overarching framework for ensuring that [Board] records are managed and controlled effectively, and commensurate withthe legal, operational and information needs of the organisation. 13. Details. viewed, or reviewed, amended … … Where separate working files are held, information is transferred to the Personal Employment Record (PER) or destroyed at regular intervals in line the NHS Records Management: Codes of Practice - 2006. Corporate records retention and disposal schedule and guidance . Records management NHS Resolution’s records are its corporate memory, providing evidence of actions and decisions and representing a vital asset to support daily functions and operations. The policy should outline clearly how it relates to other organisational policies (see also section 3, step 6 below). These documents provide the framework that determines how NHS England’s records should be managed and how long they are kept. endobj NHS Records Management Code of Practice, Care Quality Commission “Essential standards for safety and quality”, The NHS Litigation Authority Risk Management Standards and the Information Governance Toolkit requirements. Aneurin Bevan University Health Board ABHB/IM&T/0165 Title: Health Records Management Policy Owner: Head of Health Records Status: … The Scottish Government has published a revised Records Management: NHS Code of Practice which is intended to be a guide to the required standards of practice in the management of records for those who work within, or under, contract to NHS organisations in Scotland. Our advice for clinicians on the coronavirus is here, Corporate Document and Records Management Policy. Operational records are defined as information, created or received in the course of business, and captured in a readable form in any medium, providing evidence of the functions, activities and transactions. Records Management Policy | Page 1 of 2 Records Management Policy Date approved: 19 March 2019 NOTE: NHS Kernow has opted to rely on the Information Governance Alliance’s Records Management Code of Practice for Health and Social Care (2016) for managing its health records. C� ^%���I��^��tr>�Nf�)���o� The Newcastle upon Tyne Hospitals NHS Foundation Trust Occupational Health Records Management and Retention Operational Policy Version No. It will help to ensure NHS England and NHS Improvement keeps the records they need for business, regulatory, legal and accountability purposes. Published 30 March 2006. Records Management Policy | Page 2 of 2 Document control sheet Title of document: Records Management Policy … 2 Executive Summary This policy applies to all … 4 0 obj You are in: Home > Policies > Records Management Policy Top. And if you are looking for the latest travel information, and advice about the government response to the outbreak, go to the GOV.UK website. x�͚�n�8�� �x)�,$REQ�I��vSc��(��$Fc+��-��;C-Y�C���0$�oF�go6��6^d�իٛ,��� �6����g��d�%�[��l��g_w���#�o��������9������ 2 0 obj Records Management Policy (v4.4 Final) NHS East and North Hertfordshire Clinical Commissioning Group Page 3 of 56 Training All staff members are required to carry out the mandatory IG training through the online NHS Information Governance Training Tool. 6. This policy applies to all staff working within Northern Lincolnshire and Goole NHS Foundation Trust. The RMP considers all 14 elements as advised in the Keeper’s Model RMP and supporting guidance material. This is to avoid the risk of out of date printed versions of the document. This Policy sets out the principles behind records retention and disposal so that records are not retained longer than they are required and in compliance with the NHS Code of Practice and other statutory procedures. Public Records (Scotland) Act 2011, records management best practice and the principles detailed in the Records Management Policy. HEALTH RECORDS MANAGEMENT POLICY N.B. Records Management (Corporate and Clinical ) Policy . A records management policy does not exist in a vacuum but is part of the organisation’s overall policy framework. 1.1 Health Records Strategy and Management Policy 1.2 Records Management Policy 1.3 Information Governance Policy 1.4 Policy Development, Review and Control Policy 1.5 NHS Tayside Code of Corporate Governance 1.6 Letter from CE supporting and endorsing RMP 2.1 Head of Health Records … This may be the same person as the policy owner, someone on the policy owner’s staff or a dedicated position within the organization. Appendix 2 Legal & Professional Obligations Annex C of NHS Records Code of Practice. The Care Records Management Policy sets out Hertfordshire Partnership University NHS Foundation Trust’s (hereafter referred to as the Trust) commitment to ensure that all health and social care records are effectively and lawfully managed. Rotherham Doncaster and South Humber NHS Foundation Trust Policy for Retention and Disposal (Records Management). It is derived from a number of national codes and policies which are considered as best practice and have been used across many public sector organisations. Scope . All NHS organisations are public authorities under Schedule 1 of the Freedom of Information (Scotland) Act 2002, and the records they create are subject to the Public Records (Scotland) Act 2011. We also comply with the Records Management Code of Practice for Health and Social Care published by the Information Governance Alliance. Records support policy formation and managerial decision-making, protect the interests of EEAST and the rights of patients, staff and members of the public. Version 03 POL-F-IMT-10 Page 8 of 21 . This policy relates to all clinical and non-clinical operational records held in any format by the Records Management Policy Issue Date: 06/08/2019 Controlled Document Number: 1182 Version: 1.0 . The Intranet should be referred to for the current version of the document. Scope and Definitions 3.1. It is based on current legal requirements and professional best practice. 1.5.5 Access – To provide clear and efficient access for all employees and others who have a legitimate right of access to NHS Tayside’s health records and ensure compliance with Access to Health Records, Data Protection and Freedom of Information legislation. It's based on current legal requirements and professional best practice and was published on 20 July 2016 by the Information Governance Alliance (IGA), Records Management: NHS Code of Practice Part 2 dated 30 March 2006 HSC 1999/053 – For The Record HSC 1998/217 – Preservation, ... Policy NHS Connecting for Health liz.waddington@dh.gsi.gov.uk 0113 3974070 recordsmanagement@ dh.gsi.gov.uk : for recipient use : Withdrawn: Contents : Records Management: NHS Code of Practice annex D: Notes to accompany the NHS Records Retention and … R:\IG Solent\Policies & Agreements\Policies\Records Management Policy\ 20190408_RecordsManagement&InformationLifecyclePolicy_V4_IGT Records Management & Information Lifecycle Management Policy for Clinical and Corporate Records Solent NHS Trust policies can only be considered to be valid and up-to-date if viewed on the intranet. The 14 elements are: 1. Policy or strategy This document provides advice and guidance to all NHS England staff with regards to the creation, management, storing and disposal of records. Records Management: NHS Code of Practice 2016; The NHS Confidentiality Code of Practice NHS Litigation Authority Standards Research Governance Framework and any new legislation affecting records management as it arises. Let us know if this is OK. We’ll use a cookie to save your choice. We use this information to improve our site. CONTACT NHS LOTHIAN. This Policy sets out the principles behind records retention and disposal so that records are not retained longer than they are required and in compliance with the NHS Code of Practice and other statutory procedures. 1 0 obj Purpose of the framework. Records are legal documents and everyone working for the NHS has a common law duty of confidence to clients, staff and their employer. Sets out standards required for the management of NHS records. It is based on current legal requirements and professional best practice. Attorney General’s Office Records Management Policy June 2013 Page 5 is disposed of in a way which is auditable, and meets all environmental and other requirements According to International Standard ISO 15489: 2001 records management includes Input from local healthcare professionals should be a key element of any records management strategy. Health Records should be Monitoring The Records Management Policy shall be monitored by the Information Governance Forum. The need to improve the University's records management has become clear from several legislative developments including the Data Protection Act (1998). endobj Trust Policy Corporate Records Management Policy and Procedure WAHT-CG - 127 Page 5 of 56 Version 5.1 1. : NHS Code of Practice ’ the creation, capture, storage and retrieval of records in records. And Procedure WAHT-CG - 127 Page 5 of 56 Version 5.1 1 efficiently and to account for its.! 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